Pre-Qualification Information and Instructions
I. Introduction
Allied Industries, Inc. and Allied Environmental Services, a division of Allied Industries, Inc., were founded in Los Angeles in 1997 to provide turnkey delivery of construction and environmental remediation projects to our diverse clients. In order to efficiently provide services to the Government and Private Industry, Allied enters into contracts with subcontractors, vendors, architects, consultants, engineers, and other business organizations, hereafter referred to as “Firms.”
Allied requires all prospective Firms to submit a complete pre-qualification package before entering into a contract with Allied. Allied has developed a Pre-Qualification Application Form (”Application”) that shall be submitted by all firms competing for contracts in excess of $25,000. This may be waived only by written form by Allied’s Chief Financial Officer. The application requirement is effective as of January 1, 2005. The Application requests Firms to disclose information relating to areas such as:
1. Experience
2. Quality and timeliness of past performance
3. Reliability and responsibility
4. Compliance with equal employment requirements
5. Compliance with wage and other fair labor standards
6. Subcontractors used by the Firm
7. Integrity of the Firm and its key personnel
8. Gifts given or contributions made, to members or alternate members or employees of Allied Industries, Inc.
9. Financial Status and operations
10. Small Business Size Standards
II. The Pre-Qualification Process
A. General
Subcontractors, vendors, consultants and anyone whist to do business with Allied must submit an Application prior to acceptance of a bid or proposal that exceeds $25,000. Failure to comply with the Pre-Qualification requirements may result in the bid/proposal being declared non-responsive. Allied strongly encourages Firms to submit an Application well in advance of any future contracting opportunity. Firms should only submit the original Application and one set of attachments. Multiple copies are not necessary.
B. Term of Pre-Qualification
Pre-Qualification is effective for a period of two years from the date of the Pre-Qualification approval letter, unless new information comes to light which may disqualify the Firm, such as conviction for fraud or other crimes, or if there are significant changes in the composition of the Firm.
To ensure continuity of pre-qualification, all Firms must submit a new Application prior to the end of the two-year period. Applicant must notify Allied within 5 business days of occurrence of any factors that would cause changes to any answers submitted in sections IV, V, VI or VII after the application is submitted. In addition, you must acknowledge and submit in writing updating such changes as above to the Validation certification.
C. Validation Statement
During the two-year term, Applicants who have previously received a Pre-Qualification
Approval letter and wish to bid/propose on a new contracting opportunity need to submit a copy of the Validation Statement no later than the bid or proposal due date. A general partner, owner, principal, or executive officer of the Firm who is authorized to legally commit the Firm must complete the Validation Statement. Submit only original Validation Statements as copies or facsimiles will not be accepted.
Firms must include the latest financial statements or tax returns if they have not already been submitted. If any information in the Application has changed, the Firm will need to attach a separate page with a full explanation. Allied reserves the right to ask for additional information regarding the Firm.
A copy of the Validation Statement is located on the last page of the Application form. If you are unsure of your filing requirements, contact Allied’s Subcontract Administrator at (818) 781-2490.
D. What we do with your Application
All Applications will be checked for completeness upon receipt. All applicant Firms and
Key Personnel will be reviewed for Government and public entity Debarment exclusion.
When an Application is deemed complete, the Application will undergo the verification process.
The verification process may include review of public databases and records checks of references, financial analysis, and utilization of other research methods. It is only after this process is completed that the Firm is approved or denied pre-qualification.
Once the verification is complete and approval is granted, the Firm will be notified by letter of the approval and the period of pre-qualification.
III. Denial of Pre-Qualification
A. Denial Criteria
1. Failure to submit any material information required on the questionnaire;
2. Deliberate submission of false information;
3. Debarment or suspension (with finding) by any Government or public entity;
4. Conviction of a crime or public offense;
5. Any combination of substantive factors such as, but not limited to, disregard for laws and regulations, history of failure to perform in other contracts, unresolved tax liens, patterns of serious OSHA violations, etc., which, in the sole discretion of Allied, do not meet the standards of fitness or reliability expected from contractors wishing to do business with this agency.
6. We reserve the right to deny any applicant we feel does not meet our criteria.
If, during the review of an Application, it is determined that any of the Denial Criteria are applicable, the Pre-Qualification Manager may deny pre-qualification.
IV. General Conditions
A. The applicant Firm must provide current, accurate, and complete information. Incomplete or inaccurate documentation may result in denial of pre-qualification.
B. Allied reserves the right to verify the information submitted by the applicant Firm in the Application, in any related documents, or by supplemental information or data as necessary. If it is determined that false information or data was submitted in conjunction with the Pre-Qualification Application, Allied may deny pre-qualification, revoke previously granted approval, or, if an award has been made, may terminate that contract. In such case(s) neither Allied Industries, Inc., nor Allied Environmental Services shall be liable for any costs of any nature incurred by the Applicant either in pursuit or in the performance of work obtained when false information, data, or representations were made or believed to have been made.
C. All of the Firm’s costs associated with completion of the Application shall be borne by the applicant Firm. Allied shall not, in any event, be liable for any expense incurred by the Firm in connection with the preparation, completion or submission of the Application.
D. Allied reserves the right to extend the Application submission deadline should such action be deemed in the best interest of Allied.
E. Allied Executives have access to all information provided on the Application, related documents, and supplemental data and will limit access to those only in the evaluation process. Should information or data provided in the Application indicate possible fraud, collusion, or intentional submission of false information, the matter may be referred to the Better Business Bureau for further review and possible investigation independent of the pre-qualification process.
F. If the applicant Firm displays a significant lack of cooperation in facilitating verification of its information or providing data, Allied, at its sole discretion, may deny the Firm pre-qualification and declare the Firm’s bid or proposal to be non-responsive to the specific procurement for which it was submitted.
G. The questionnaire and financial information submitted in conjunction with the Firm’s Application is considered confidential business information, not subject to public disclosure, and will be afforded protection to the fullest extent permitted by law.
H. Allied reserves the right to revise the Application and instructions in whole or in part at any time in coordination with its Board of Directors.
V. Pre-Qualification Application Instructions
A. Obtaining Applications
All IFB and RFP packages for awards anticipated to be of $25,000 or more will contain a blank Pre-Qualification Application, and a Validation Form. Applications may also be obtained by contacting the Pre-Qualification Contact at 818-781-2490 and ask for Subcontracts Administrator. You may also download the form thorugh our vendor documents page.
B. Preparation of Application
The Application must be completed by a person in the Firm (the Preparer identified on over page of the application) who is knowledgeable of and duly authorized to attest to the past and present operations of the Firm and its policies.
All questions must be answered completely and any Yes answers must be fully explained. Disclaimers, general statements with global qualifications, or notations of Not Applicable (N/A) are not acceptable. If there is insufficient space to provide a response, please use additional sheets to explain details.
Please note that a Yes answer to any question does not automatically result in denial of pre-qualification for a particular procurement. If any answer relates to a temporary affiliate, such as a joint venture, the reporting requirement is for the duration of that affiliation only.
Each page of the Application must contain the Firm name and tax identification number.
C. Application Submittal
Applications should be mailed or delivered to:
Allied Industries, Inc.
11333 Vanowen Street
North Hollywood, CA 91605
ATTN: Subcontracts Administrator
Do not submit Applications with a bid or proposal package.
VI. Definitions
Affiliate or Related Party is defined as any one of the following: (1) any Firm other than applicant Firm which owns 25% or more of applicant Firm, such as parent companies or holding companies; (2) a subsidiary or a Firm in which applicant Firm owns 25% or more; (3) a Firm in which a major stockholder or owner of applicant Firm owns controlling interest; (4) a Firm with which applicant Firm has or has had an unseverable business or professional identity, and (5) any permanent or temporary common business enterprise relationship in which the parties share operating responsibility and profits such as joint ventures.
Key Person is (1) any person in applicant Firm who owns 5% or more of the Firm and/or those who make decisions with respect to its operations, finances, or policies, such as the President, CEO, CFO, COO, and, in the case of partnerships, the General Partner(s); (2) Corporate Secretaries and Treasurers, as well as Directors, if they meet criteria #1, above; (3) Division or Regional Business Managers who operate away and independently from the applicant Firm, but only if the division or regional office is bidding directly with Allied.
Organizational Conflict of Interest means a situation in which performance of a previous or current contract with Allied may provide the applicant Firm with an unfair competitive advantage, or the applicant Firm or any Affiliate has a relationship which could adversely affect the applicant Firm's ability to fully perform the contract and concurrently to protect the best interests of Allied.
Ownership/Management is defined as ownership of 5% or more of the applicant Firm by any person or other legal entity that exercises a certain degree of control in the day-to-day operations, finances or policies. For the purpose of this Application, shareholders of publicly traded companies are excluded, provided they do not participate in the day-to-day management of the Firm.
Project Team Members are those employees of the Firm who will be directly involved in the execution and management of the project.
Personal conflict of interest means a business or financial interest of any Key Person that could adversely affect the ability of the individual to fully perform the contract in a manner consistent with the best interests of Allied.
Materials Suppliers for the purposes of this Application are defined as those Firms who supply materials or other tangible products only, and do not install, service or physically maintain the product on site, either as a subcontractor.
Review this document carefully to ensure that information to each question is complete and accurate. A checklist has been provided at the end of the Application that should be used to ensure the submission package is complete. For questions and assistance call the Subcontracts Administrator at 818-781-2490, fax 818-781-2496 or email to prequalification@alliedlead.com.